Poster Presentation Guidelines
Preparing your poster presentation before the Symposium
- Design your e-poster with an attractive outlook to (a) provide a brief overview of your work
focusing on the objectives, hypothesis, academic progress and scientific merits of your project;
and (b) initiate discussion and questions. Only cover the key points of your work.
- A horizontally-displayed digital poster panel (either a 50” or 86” panel, randomly allocated)
will be provided to display your poster.
- Your e-poster must adhere to the following specifications:
- File format: JPG
- Size in pixel: 3840 (w) x 2160 (h) – landscape orientation
- Include text, diagram, figures and images only, do not add videos to your e-poster
- File name to be your allocated presentation number and your name as per your student ID,
e.g. P1.16 Chan Tai Man
- Please create your poster in PPT (PPT reference template) and export it to a JPG in the specified
resolution for submission (JPG submission sample)
- Your poster does not need to follow the template in exact; however please note font size
smaller than the smallest font in the template may not display properly on the panel and
will be illegible
- Make your poster as self-explanatory as possible.
Poster upload and arrangements
- 15 digital poster panels will be setup at the exhibition area and lecture theatre foyer by 12:00
nn on December 2, 2024. The panels will be numbered from 1 to 15. Students with presentation
number 1.01, 2.01, 3.01, 4.01, 5.01 and 6.01 will present at panel number 1; presentation number
1.02, 2.02, 3.02, 4.02, 5.02 and 6.02 will present at panel number 2, and so on.
- Your e-poster file must be submitted via the online presentation file submission system
by November 21, 2024. Submission instruction will be announced in mid-October with
the abstract acceptance email.
- All posters will be open for viewing from 9:00 am to 5:00 pm on December 3 through to December
5, 2024. Poster panels will be removed on December 6, 2024.
- During non-session times, each panel will loop display 6-9 posters; during session times, each
panel will loop 2-3 posters from the respective session; and just before you are about to
present, please select your presentation file to be statically displayed and gently inform the
timer (who should be timing the presenter just before you) you are ready.
Presenting your poster at the Symposium
- Poster presenters are expected to be available next to their posters during their entire
allocated session to present their work and to address any questions from adjudicators and
participants.
- Adjudicators will be provided with all poster abstracts in advance and will request
presentations (of 3 mins + 1 min Q&A) from presenters during their allocated sessions.
- Presenters not available at their posters when the adjudicators visit will be forfeited from the
competition.
- Adjudicators will grade presentations and posters using this scoring
rubric.
- Adjudicators will together, select two best poster presenters for each session. Best presenters
will each be awarded a Certificate of Merit and a cash prize of $1,000.
- Winners will be announced at the award ceremony of the symposium and will be contacted via email
by the end of December 2024 to finalise arrangements for the cash award.