13th Research Postgraduate Symposium
December 10 & 11, 2008

1. The Best Presentation Award is to defray all or part of the costs of:-
   • the economy class air tickets at the cheapest fare to and from the place of conference/exchange/training held outside of Hong Kong (including airport taxes);
   • public means of transport between the nearest international airport and the place of conference/exchange/training;
   • the conference registration fee; and
   • accommodation for a period beginning one day before the start of the conference/exchange/training and ending one day after the end of the conference/exchange/training (room costs only; but meals, laundry and long distance telephone calls are excluded).
     
     
2. Procedures of reimbursement and reporting:
   • Award holder should notify the Faculty Office at least 14 days prior to the commencement of the conference by providing details of the conference to be attended, or proof of invitation from the institution where the exchange/training will be conducted (email invitation can be accepted).
   • Expense claims of the above items, accompanied by original receipts (and used air ticket(s) if reimbursement of airfare is requested), should be submitted to the Faculty Office not more than 60 days after the end of the conference/exchange/training. Expense claims received after this period will not be accepted.
   • Award holder who is subsequently unable to attend the conference due to change of personal circumstances (except for medical reasons) will not be reimbursed for any pre-paid fees or other associated cancellation charges.
     
     
3. Valid period of the Best Presentation Award:
   Award holder should make use of the award prior to the expiry of his/her PhD candidature. The award would no longer be given if the award holder’s candidature has expired or is terminated.